Shared workspaces

A shared workspace is an area that you use to create and work with search modules and charts that you can share with other users or teams.

Creating shared workspaces

To create a shared workspace:

1. From the Shared workspaces page, select + Workspace.
2. Specify a name for the workspace. The maximum length is 80 characters.
3. Specify the permissions that you want to apply to the workspace.
4. Select Save.

Specifying workspace access permissions

When you create a workspace, you have the option of keeping the workspace Private or making the workspace public. Making the workspace public workspace enables you to share the workspace with other users or groups.

Type of access	Description
Private	The default access for a new workspace is Private. Only you, as the creator of the workspace, have access.
Everyone	There are three types of pubic access: Viewer. Everyone can view all of the items in the workspace, but can't Edit the items. Editor. Everyone can perform all actions on items in the workspace, except Delete and Publish. Restricted Viewer. Everyone can view only the published items in the workspace.

See Managing collaboration access

To specify different types of access for groups or individuals:

1. Create the workspace and select Everyone and Viewer access.
2. Select Save.
3. On the Shared workspaces page select the |workspace. Then select Manage access.
4. Use the Add users and groups box to search for who you want to give access to. You can provide the same access to multiple users or groups by adding them one after another.
5. Select Share.

Creating modules in a shared workspace

You can create modules in a shared workspace and share those modules with other users by giving them access to view or edit the items.

When you open a new shared workspace, there are several ways that you can create modules:

• Use the buttons at the bottom of the empty workspace to create a module.
• Select the + New button and then select Module.

After you create a module in a new shared workspace, to create additional modules select the + New button.

Deleting shared workspaces

When you no longer need a workspace, you can delete it.

All of the modules inside a workspace are deleted when you delete the workspace.

1. From the Shared workspaces page, select the workspace that you want to delete.
2. Select the Delete icon , or use Control + click and select Delete from the list of options.

See also

Related information

Managing collaboration access

Publishing searches